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18 - 20 November 2024 | Victoria Falls, Zimbabwe 

Sponsor Manual 2024

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Sponsor Manual 2024

Welcome

This sponsor manual is designed to help you plan for your participation at Zimbabwe-Zambia Energy Projects Summit 2024, providing you with useful information to ensure you enjoy a smooth, trouble-free run up to the event. Please do not hesitate to contact the organising team if you have any queries.

Please ensure you read this manual fully and don't forget to return your completed forms back to the correct suppliers by the stated deadlines.

This manual is not designed to replace our personal service. If you have any questions, require special assistance or any clarification whatsoever, please do not hesitate to contact us using the contact details listed below:

events@energynet.co.uk

Have a great event!

Event Dates & Timings 

Sunday 17th November 2024* Monday 18th November 2024* Tuesday 19th November 2024*  Wednesday 20th November 2024*

14:30 Golf Social
Please contact Eliot@energynet.co.uk for more details.

Please note, the deadline to register for the Golf Social is the 11th November 2024. If you have already registered your interest, you do not need to register it again. 

 

 

08:00 - 08:30 Sponsor Setup (access is for sponsors who have meeting rooms/tabletop stands only)

08:30 - 09:30 Registration Opens

09:30 Conference Starts

10:30 - 11:30 Networking Coffee Break

13:00 - 14:30 Networking Lunch

15:30 - 16:00 Networking Coffee Break

19:00 - 22:00 The Boma Dinning Experience
Please contact Eliot@energynet.co.uk for more details.

Please note, the deadline to register for The Boma Dining Experience is the 11th November 2024. If you have already registered your interest, you do not need to register it again. 

 

08:00 - 08:30 Sponsor Setup (access is for sponsors who have meeting rooms/tabletop stands only)

08:00 - 08:30 Registration & Networking Hall Opens

08:30 Conference Starts

11:15 - 11:30 Networking Coffee Break

12:30 - 14:00 Networking Lunch

16:00 - 19:00 Sunset Cruise on the Zambezi
Please contact Eliot@energynet.co.uk for more details.

Please note, the deadline to register for Sunset Cruise on the Zambezi is the 11th November 2024. If you have already registered your interest, you do not need to register it again. 

 

09:30 - 12:00 Energy Project Excursion - Solar PV Plant
Please contact Eliot@energynet.co.uk for more details.

Please note, the deadline to register for Energy Project Excursion - Solar PV Plant is the 11th November 2024. If you have already registered your interest, you do not need to register it again. 

 

Deadlines

Deadline dates Item Requirements
ASAP Accommodation

We have secured a special room rate for Zimbabwe-Zambia Energy Projects Summit 2024 attendees at the Elephant Hills Resort. Please ensure you book your accommodation as soon as possible to avoid any disappointment.

Please use the details below to book your accommodation:

Call Centre: +263 83 2844793-9

VOIP: +263 86 77004956

Email: reservations@ehr.africansun.co.zw

Event name: Zimbabwe-Zambia Energy Projects Summit 2024

Our discounted room rate is USD 225 for a Standard Single Room per night, and USD 270 for a Standard Double/Twin Room per night.

The rate includes breakfast.

ASAP Company Logo Send company logo in an eps and jpeg formats to events@energynet.co.uk
ASAP Company Profile Submit 150-word company profile to be included in the event website to events@energynet.co.uk
4th November 2024  Health and Safety Declaration Form If your contract includes a table top stand, please complete the online Health and Safety Declaration Form 
4th November 2024  Delegate passes
Register staff passes. Please see this link to register. Use the discount code given in the welcome email to register your passes.  

 

Accommodation

We have secured a special room rate for Zimbabwe-Zambia Energy Projects Summit 2024 attendees at the Elephant Hills Resort. Please ensure you book your accommodation as soon as possible to avoid any disappointment.

Please use the details below to book your accommodation:

Call Centre: +263 83 2844793-9

VOIP: +263 86 77004956

Email: reservations@ehr.africansun.co.zw

Event name: Zimbabwe-Zambia Energy Projects Summit 2024

Our discounted room rate is USD 225 for a Standard Single Room per night, and USD 270 for a Standard Double/Twin Room per night.

The rate includes breakfast.

Venue Information 

Venue information

Elephant Hills Resort 
328 Park Way
Victoria Falls
Zimbabwe

Taxi and excursion information

Attendees that would like to book taxis / excursions should contact the below companies to arrange this directly.  

Wild Horizons 

Reservation Team

elehillsdesk@wildhorizons.co.zw

Tel: +263 771 739 503

 

Bush Tracks Africa

Central Reservations Team

reservations@bushtracksafrica.com

Tel + 277 657 301 56

Deliveries

Deliveries must NOT be made to the venue prior to 11:00 on Sunday 17th November 2024. Any deliveries that arrive before this date will be refused.   

All packages being shipped to the venue and collected must having a shipping label with the information listed below:

Event name: Zimbabwe – Zambia Energy Projects Summit 2024
Elephant Hills Resort
328 Parkway Drive
Victoria Falls
Zimbabwe
Contact: Please include the sender's full name and contact number (Sender)
Contact: Eunice Zemba - +263 785 008996 (Hotel)

Please note that all materials must be packed up and collected by 18:00 on the last day of the event (Tuesday 19th November 2024). Any items not collected will be deemed as waste and a fee will be charged to the sponsor.

Table Top Stand

Access to your tabletop stand will be from the 18th - 19th November 2024. 

If your contract includes a table top stand, your table top stand package will be as follows: 

  • 2 x rectangle tables
  • 4 x chairs
  • 1 x power socket
  • White table cloth

Sponsor table

You will need to supply your own corporate signage and extension leads. Please contact us for the measurements of the table, if you would like to bring your own tablecloth. 

Should you wish to order audio visual items outside your package, please contact Eunice Zemba using the contact details below:

bqmgr@ehr.africansun.co.zw

Meeting Room

Access to your meeting room will be from the 18th - 19th November 2024. 

If your contract includes a meeting room, your meeting room package will be as follows:
 
Meeting room 

  • Boardroom set up including a table and chairs (please refer to the welcome email for the number of chairs provided)
  • Power sockets
  • Lights

Should you wish to order audio visual items or catering outside your package, please contact Eunice Zemba using the contact details below:

bqmgr@ehr.africansun.co.zw

Space Only Stand

Please note Space Only stands are not permitted for this event.

Floorplan

The floorplan will follow closer to the event (approx. 1 week before the event)

Visa Information

If you require a visa invitation letter, please do ensure you get your registration completed urgently.

Please click here to request a visa invitation letter.

Sustainability

Please see the following link to EnergyNet Exhibitor Sustainability Guidance to see how we are working to deliver a more sustainable event by focusing on carbon emissions, event waste management, supply chain sustainability and social and economic impact:

https://clarionevents.com/exhibitor-sustainability-guidance